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The reality of daily work
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Massive document and information scatter around offices and systems without relational linkage. |
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Files are in different versions and may be outdated. |
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Information on paper is difficult to access, manage and integrate. |
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Staff do not follow procedures causing error and delay. |
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Use telephone or email to check status and follow up outstanding tasks. |
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High turnover of staff and losing valuable experience |
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Time consuming to train up inexperience new comers. |
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Can Document Management System (DMS) resolve all the above?
- DMS can help a bit but not all.
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- Version control of document remains a big headache.
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- DMS stores the entire document in image format. It is difficult to extract data for analysis or reporting.
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- DMS has pre-defined tags for searching but not flexible.
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- DMS can organize document but you may need more.
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- You can achieve much more with the following new approach to improve your operations dramatically.
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The New Approach
Unique Features of Business Process & Data Management with Anifom & Aniflo:
- Using your existing forms with the same look & feel on paper and on screen for easy adoption.
- Web-based application for ubiquitous access.
- All related files of the workflow are contained in a folder for easy review and process.
- Allow attachment and comments to be added to the form.
- Anifom extracts data from existing database. Minimize key-in effort and error.
- Equips with on-line arithmetic calculation.
- Collapsible and/or cascade log to review task progress and staff performance. .
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Benefits:
- Embed the valuable experience and complex procedures into the daily business operations.
- Using Anifom to collect and manage data from paper and legacy systems.
- Obtaining accurate and timely data during the workflow process for analysis and reporting.
- No more calling and chasing for status of work. Improves mutual trust and relationship.
- Email and SMS alert can be set at critical processes for immediate attention.
- Users and management can monitor the status of each task. Live data can be obtained for prudent decisions.
Example of applications:
- Purchase requisition and fulfillment
- Insurance underwriting processes
- Staff recruitment process
- ISO9000 and regulatory compliance
With Business Process & Data Management System, you can:
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Data collection |
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Make use of simple mechanism to collect and consolidate data from various sources and legacy systems. |
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Workflow |
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Streamlines work processes and assign to appropriate groups automatically. |
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Task alert |
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At critical tasks, alert can be sent. |
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Monitor and Manage |
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Easily review the status of each task |
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Live data |
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Analyze data collected along the business processes. |
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Decide with confident |
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Prudent decision can be made based on live data. |
The days of creating and distributing paper forms - and then retyping the data into a database - are over! Anifom and Aniflo are here to revolutionize your form design, data capture and workflow with ease!
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